IAME 2018 Conference preparations update

Dear IAME members and friends,

This is to update you on the IAME 2018 conference preparations and provide  additional information.

Thank you for the numerous papers and extended abstracts submitted, which proved to be of high quality, and leads us to believe another high-quality conference awaits us.

1. Conference registration

We would like to remind that presenters of papers are required to register before July 31st, after which their papers or extended abstracts will be removed from the program in the case of non-registration. We already thank the registered participants.

Please note that the conference hotel, PrideInn Paradise, needs to be contacted by e-mail for reservations at the conference rate (which is very favourable at 90 USD for a single room). Note however that, while there should be no problem in terms of availability at the whole set of hotels together, there is no block reservation at any of the hotels (including the conference hotel). Therefore, we advise to proceed with booking at your earliest convenience.

Finally, please check your IAME membership status before registering.

2. Submissions and program.

We would like to remind authors of full papers and extended abstracts to upload their final versions including author(s) contact information in the COMS system as soon as possible, using the templates available on the website (if you have not yet done so).

The system will be closed on July 15th at the latest after which the program will be developed. A first version of the program will be available by July 31st.

3. Visa

We would advise to apply for a tourist visa online. In that case, only an itinerary in Kenya needs to be provided. In the case of a business visa application, please contact ekatana@kpa.co.ke or iame2018@vub.be to obtain an invitation letter from Kenya Ports Authority.

Note that visas are also available on arrival, however the process takes a bit longer. In the case of the online application, please note that the application does not send automatic e-mails upon issue of the visa. Mostly after a few days after submission you can consult your dashboard in the evisa application, and download the visa in pdf format.

You have to take a printed version with you for immigration.

4. SGR Train from Nairobi from Mombasa

Some of you are contemplating taking the new SGR train from Nairobi to Mombasa. As there are no possibilities to pay by credit card at the moment, from overseas the best option to reserve a seat is through an agency. See https://www.seat61.com/Kenya.htm#Nairobi-to-Mombassa-by-train for more information and a link to a reliable agent.

The train is in high demand and it is thus a risk to buy it just before departure at the station as the train might be fully booked. If you arrive in the evening from abroad you will also need to spend the night in Nairobi. In order to avoid the Nairobi traffic, we recommend to take a hotel near the airport as the train station is near the airport. The best options are the EKA hotel, Ole Sereni Hotel and the Four Point by Sheraton hotel at the airport.

5. Post-conference tours

Some of you have inquired for post-conference activities, notably the possibility to enjoy Kenya’s world famous wildlife safari parks. Should you be interested, we can link up with a trusted local contact to arrange this. Note that the most obvious options are the following (in general a 2 night stay is advisable):

  • Tsavo National Park which can be reached by road from Mombasa
  • The Masai Mara which is most easily reached by air from Nairobi (and is also significantly more expensive). In the case one opts for Masai Mara, we advise to use Nairobi as your hub and book your international flights to/from Nairobi.

Please contact iame2018@vub.be for these and any other matters.

We look forward to meet you in Mombasa, Kenya!

Best wishes,

Michaël Dooms and Martin Mutuku,
Conference Chairs and Co-organizers